How To Print Blank Invitations

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You Can Print Invitations at Home!

Some of the most popular customer questions have to do with printing wedding invitations at home. Most people are perfectly comfortable printing 8 1/2 x 11 copy paper but feel anxious about printing on different sized sheets and card stock, like an invitation card.

We’re here to assure you that printing invitations at home can actually be quite simple because most home printers are fully capable of printing different paper sizes. In this printing video, we’ll clearly explain the 5 steps to printing invitation cards at home.


measure invitation card

1 – Measure to Identify the Dimensions of Your Card

Start by using a ruler to measure the height and the width of the card you are printing.

You will need to know the dimensions of your card for two reasons:

  1. to make a correctly sized print template
  2. to enter into a custom size field in your print driver when you are ready to print

Microsoft Word printing template screenshot

2 – Create a Printing Template Sized to the Dimensions of Your Card

Create your printing template using your favorite page layout or word processing program such as Microsoft Word.

  • Open up the program and create a new document
  • Locate the page set up area and a custom dimensions field
  • Enter the width and height of your card

The document on the screen now matches the measurements of your invitation card and you are ready to type in and format your wording.

Note: In the video learn tricks and shortcuts like using free, downloadable Microsoft Word printing templates.


Load card into printer tray adjust guides

3 – Load Card in Paper Tray & Adjust Plastic Guide(s)

When your invitation card document appears on screen how you would like it to print out, load a single card into the manual feed tray of your printer as a test.

Note: Depending on the make and model of your printer, and whether it is a laser or an ink jet, the location of your tray will vary.

Adjust the plastic guides so that the card fits securely in the tray.


print driver select custom document size

4 – In Printer Driver, Change Paper Size from 8 1/2 x 11 to Your Card Size

In this step, you will be communicating to your print driver that you are printing on a custom sized card, not a standard 8 1/2 x 11 sheet of copy paper.

Every print driver is different, but just poke around the properties of your print driver until you find a place to enter custom dimensions.

In most cases, this will be under a menu labeled something along the lines of paper size, paper handling, or quality and media.


printed invitation card

5 – Print One Card as a Test

If your test print was successful, you can print the entire run.

We recommend loading no more than 20 cards into your printer at a time. When that batch has printed, the printer will pause and you can load another batch.

Now Go and Have Fun Printing!

After you try this method, it will become second nature. You’ll find that you are able to print a wide variety of card sizes and in many cases, depending on your printer, those cards can be as small as a response card and as large as a tri-fold invitation. Enjoy the new skill you’ve learned!

Hear What People Say About This Tutorial!

I was struggling to find an inexpensive way to do my own programs, this really helps a great deal and even though it should be me and my bridesmaid doing them, it has been an enjoyable experience for me and my fiancé. This website is a lifesaver indeed. This will make our day even that more special.

Thank you so much I was finally able to print out my daughters sweet 16 invitations after 3days of wasting paper and ink. I purchased my invites elsewhere and they were no help at all. I know where to go next time.

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8 Comments

  1. Barbara Moloney says:

    Thanks, just the confidence booster I needed to try it myself.

  2. Melannie Diaz says:

    Very nice tutorial!!! very well explained!!!

  3. Vaerie B says:

    Wow this was great!!! I was so nervous about printing them myself, this really helped!!

  4. DJ says:

    what is the best printer to be able to print invitations, such as the type that have the writing you can feel, not too sure what its called

  5. JB says:

    Hi DJ. I believe you are referring to Thermographic printing which is an involved process offered by professional printers that uses heat to produce what feels like raised lettering to the touch. You can contact print shops in your area and ask if they offer Thermography.

    You may also be referring to Letterpress printing which is a more expensive printing process, again, only offered by professional printers, but with Letterpress equipment.

    Neither or these processes are available in consumer grade printers.

    • DJ says:

      thank you i have been looking at thermographic printers all night, would a table top printer be sufficient for a small business from home, and what other type of printer would you recommend

  6. Shirley Pierce says:

    This was very helpful. I have done all you suggested, did print preview, looked great, problem when I printed print came out way to small. What did I do wrong? Thanks for the help.

  7. JB says:

    Hi Shirley,

    It’s hard to say without knowing more information. Please give us a call so we can discuss this in detail, starting with the card you are printing, the template you are using, your settings in the printer driver, etc. Looking forward to hearing from you!