Master How to Print RSVP Envelopes in 4 Steps

Posted on by

Please enable
JavaScript to see the video

Many people do not realize you can print these small 3 x 5 RSVP envelopes in your home printer. But you can! Read our short tutorial and master the techniques needed to print these envelopes at home.

This Tutorial Will Show You

  • How To Set Up A Template In Microsoft Word
  • How To Format & Center Your Address Copy
  • How To Access & Change Your Printer Settings For A Perfect Envelope
 

Step 1: How To Load RSVP – Response Card Envelopes in Printer

  • Load envelopes, front side up & short edge first into printer’s paper input tray
    Envelope’s right edge should rest flush against right edge of paper tray
  • Move sliding paper guide from left to right until it rests flush against the envelope’s left edge

Lightbulb tip iconFor testing purposes you may want to try & print a single RSVP envelope first!


 

loading rsvp-wedding response envelopes into printer

Loading RSVP Envelopes

View Envelope Flap of Response Card Envelope In Printer

Looking behind envelope to show closed flap pointing right

How To Secure RSVP Envelope in Printer Guide

Adjusting paper guide

 

Lightbulb tip iconCheck your printer manual for proper envelope loading in your particular printer.


Step 2: Create An Address Template for Your RSVP Envelopes

LCI’s RSVP Envelopes are all one standard size, 3 5/8 x 5 1/8. As you set up your print template document, you will enter these dimensions (as decimals) in Microsoft Word.

  • In Word, create a new document

PC Instructions

  • Click File > Page Setup
  • Click Paper tab
  • Under Paper Size, enter Width – 5.13, Height – 3.63
  • Click Margins tab
  • In Orientation section, click Landscape

PC Word landscape orientation

Mac Instructions

  • Click File > Page Setup > Paper Size > Manage Custom Sizes
  • Under Paper Size, enter Width – 5.13, Height – 3.63
  • In Orientation area, click Landscape icon
  • Mac Word landscape orientation

 

Creating a Template To Print Your RSVP Envelopes

Enter Envelope Addresses

  • Type name & address where guests’ RSVPs will be sent
  • Customize text using your choice of font & font size
  • Center text horizontally using paragraph center alignment button
  • Center text vertically by placing cursor in front of text and repeatedly hitting Enter key until text is centered. If text is too low, use Backspace key.
 

landscape printing RSVP envelope size key

Step 3: Access Printer Driver – Enter Width, Height & Alignment

Your printer is programmed to print 8 1/2 x 11 size paper so you need to communicate the Response Envelope’s size in the printer’s software or “driver.” Otherwise your address will not print correctly on the envelope.

Since you loaded your envelope on its side (short edge first), the short side is referred to as the width measurement and the long side is the height measurement in the print driver.

You will also need to select Landscape printing as opposed to Portrait.

All this is communicated in the print driver. Access it from within Word to make adjustments.

 

PC Instructions

  • Click File > Print > Properties
  • Look for Paper Size, Page Size or similar
  • Click Custom or User Defined Size
  • Enter Width – 3.63, Height 5.13
  • Assign the new size a name & save it so you can call it up later
  • Look for Orientation & select Landscape

Envelope Custom Size - PC Printer Driver

Lightbulb tip iconIn Windows, the print driver interface is dependent on your printer manufacturer’s software, so specific instructions may vary.

Mac Instructions

  • Click File > Print > Page Setup
  • Click Paper Size dropdown
  • Click “Manage Custom Sizes”
  • Click “+” to add size
  • Enter Width – 3.63, Height 5.13
  • Assign the new size a name & save it so you can call it up later
  • In Orientation area, click Landscape icon

Envelope Custom Size - Mac Printer Driver

 

Printed RSVP Response Card Envelope

Step 4: Print Test Envelope, Then Print Entire Run

  • Click OK to save your print driver settings and close the driver
  • Click OK to complete the print job
    If you are pleased with your printed envelope, then you are ready to print the entire batch:
  • Load 10 envelopes at a time into your printer’s paper input tray in the same way you loaded the single envelope in Step 1
  • When each set of 10 envelopes have printed, your printer will pause so that you can load another 10.

If We Can Help, We Will

We hope these instructions have given you the confidence to print your Response Envelopes at home, but if you have any questions, get in touch with us so we can help.

 
This entry was posted in Creative Ideas and tagged . Bookmark the permalink.

12 Comments

  1. April says:

    If you don’t unfold flap, there is a chance that the heat from the printer+humidity will make all your flaps glue closed.

    • Chase says:

      April Good point!
      When we made this tutorial we used an inkjet printer, therefore, heat was not a factor. However, printer types can certainly make a difference, so If your plans are to print using a laser try printing your RSVP envelopes in small lifts of 10 -15 envelopes. This recommendation should help prevent the printer from heating up and in turn eliminate the chance of the envelope flaps being glued closed.

  2. laura says:

    Can you also print the return address on the flap?

    • JB says:

      Hi Laura,

      Yes, the same instructions would apply except for these two exceptions:

      In Step 1, load the envelope into your printer with the flap side up.
      In Step 2, in the Enter Envelope Addresses section, instead of centering the text vertically, you would leave it near the top of your document template.

      load rsvp envelope into printer flap up

  3. Cate says:

    What inkjet printer is used in this demonstration? Do you recommend any particular printers? I’ve tried numerous times to print on a response envelope, but the print-head grazes the bottom edge completely and each envelope gets smeared with ink.

    • Kristen says:

      Hi Cate,

      The printer in this article is an Epson R1900, a large format ink jet printer.

      Unfortunately we can not recommend one particular printer, as the finish and weight of the envelope will affect printing. However, we have reviewed several printers that have been successful in printing small envelopes. Please find our printer reviews in the link below:

      LCI Paper Printer Reviews

  4. Stacey says:

    My microsoft word program does not allow me to customize the size. There is no option for custom size or user defined size. My version is 2003… is this the problem or is there another way to make it print… since my printer won’t let me randomly choose a size – it tells me the paper size is the wrong size.

    • Kristen says:

      Hi Stacey,

      All versions of Word allow you to customize your page size. You can find this under File > Page Set up.

      Within that menu, there are some custom page sizes that your computer already has stored, and an option at the bottom to add a new size, which you will use to enter the dimensions of the document you are printing.

      In your print driver, there will be an option to add a custom size as well. Macs automatically recognize the custom size in most cases, but PCs require you to enter the dimensions.

  5. Chrissy says:

    How do I print my return address on the back flap of the envelope ?

    • Kristen says:

      Hi Chrissy,

      To print back flaps on envelopes, you can use our article on how to print envelopes at home and make sure your return back flap address is positioned .5 inches from the top of the envelope.

      Let us know if you have any questions!

  6. Daniella says:

    When I test printed the rsvp envelopes it didn’t print centered…..but on word it was centered. What could have been the problem?

    • Kristen says:

      Hi Daniella,

      If it was not centered when you printed, either the page size was not set up correctly in your print driver or Word doc, or your printer does not accept that size envelope and therefore is skewing the outcome.