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Printable Place Cards

Print At Home - Free Templates - Elegant Wedding & Party Table Cards


Print 4Up Place Cards with Microsoft Word Mail Merge

Secret Revealed! Learn To Print 4Up Place Cards All At Once

Want to print your place cards all at once instead of typing in a name and table number for each card one at a time? Below are the steps to use the Mail Merge feature in the Windows version of Microsoft Office Word 2003. If you're using another Word version, the menu items may be different.

Using a Different Version of Word - Download Instructions Below:

Print Place Cards

Windows Users

Mac Users

place cards spreadsheet file



Create a Spreadsheet

Before proceeding with the Mail Merge, create a spreadsheet file with the names, table numbers, or whatever information you'll print on your place cards, as shown here:

Once your spreadsheet file is complete with all the information you want on your place cards, you can continue.

Start Word with a blank document and click Tools > Letters and Mailings > Mail Merge. The Mail Merge interface opens, guiding you through the process in 6 steps.
Mail Merge Label Options window

Mail Merge Steps

In the following tutorial you will learn how to print all of your place cards in one simple pass! Now that you have your spreadsheet prepared, the rest will be a breeze. Depending on the version of Microsoft Office you are using or your computer's operating system, the windows may look a little different, however the fields should remain the same, and you will fill in the same information.


Step 1

Select Document Type Labels, then click Next: Starting Document.

Mail Merge New Custom window


Step 2

Under Select starting document, select Change document layout Under Change document layout, click Label options. The Label Options interface opens:


Next to Label products, choose Other/Custom. Click the New Label button. The New Custom window opens:

In the Label name field, enter a custom name for your label template. Enter these values into the rest of the fields to create a printing template sized for LCI Paper's 4Up Place Cards: Top margin = .5             Label height = 5 Side margin = .75          Label width = 3.5 Vertical pitch = 5            Number across = 2 Horizontal pitch = 3.5    Number down = 2 Mail Merge document layout




For Page size, select Letter (8 1/2 x 11 in). Click OK. Your custom template appears in the Product number field. Make sure it is selected: Click OK. Your custom template is now on screen showing 4 quadrants sized to match the 4Up Place Cards layout: Click Next: Select recipients.
Mail Merge names

Step 3

Under Select recipients, select Use an existing list. Click Browse, navigate to your spreadsheet of names and table numbers, and open the file. The Select Table window opens. Click OK. The Mail Merge Recipients window opens: Click OK. Your cursor should be in the upper left quadrant, while the other quadrants show <<Next Record>>. Click Next: Arrange your labels.
Insert Merge Field window

Step 4

Here you are setting up the default format of the first place card. Under Arrange your labels, click More items. The Insert Merge Field window opens. Click the field to add to your place card layout and click the Insert button. The most common fields would be Name and Table #, but this is your project and you can merge any data you'd like to print. The fields will show in the upper left quadrant. Click the Close button. In the upper left quadrant, arrange and format the merge fields as you like. For your text to print on the front panel of the place cards, your text should be in the lower half of the upper left quadrant. Be careful not to disrupt the template layout. If you move the template layout by mistake, use Edit > Undo. format Mail Merge data fields





Be creative with your font and font size while being mindful that if the font is too large, long names will not fit on one line. When you are satisfied with the layout, click the Update all labels button. All of the 4 quadrants are now updated with your chosen merge field names and layout. Click Next: Preview your labels.
preview place cards


Step 5

All of the information from your spreadsheet has populated into the document and you can preview each card using the << and >> buttons: This is a good time to make sure none of the names are too large to fit on one line. When everything looks good, click Next: Complete the merge.



merge to printer

Step 6

Click Print. The Merge to Printer window opens. This is the appropriate time to print one sheet, or even a sheet of copy paper, as a test. Click Current Record: This prints one page—just the layout shown on the screen—not the entire list. After printing the test, if the text is properly positioned on the sheet, go ahead and print the entire list. We suggest that you load 20 sheets into your printer at a time. When you print the first batch of 20, the printer will pause so you can load more.
4Up place cards white

4 Up Place Cards-Styles, Design How To Ideas

LCIPaper Printable Place Card Styles to Choose From

Foil Border 4up Place Card 4-Up computer printable place cards with foil frames

Choose from seven shimmering foil border place card designs. The thin metallic frame on these cards adds the perfect touch of elegance to a formal affair.

Floating Hearts 4up Place Cards

4-Up computer printable place cards with foil floating heart design

The floating hearts design is available in three metallic foil colors. The whimsical interlocking hearts design on these cards makes them ideal for heart themed weddings and formal anniversary parties.

Palm Tree 4up Place Cards

4-Up computer printable place cards with foil palm tree design

Available in silver and gold, decorate your tropical or beach themed wedding tables with these palm tree place cards.

Calla Lily 4up Place Cards 4-Up computer printable place cards with embossed calla lily design

With a touch of understated elegance, these cards are embossed with a subtle calla lily border. Available in a classic white or creamy ecru.

Plain 4up Place Cards

With no design, these simple white or ecru place cards are timeless classics. Customize these cards for your event by printing guests' names and table numbers with stylish fonts and colors, and embellish to make them yours.

Use Ribbon & Self-Adhesive Bows to Dress Traditional Place Cards

Ribbons and bows are a great way to decorate place cards, add a splash of color, and incorporate theme. Choose from dozens of colors of satin and chiffon ribbon and self-adhesive bows to dress up your cards.

4-Up computer printable place cards embellished with satin ribbons and self-adhesive bows

Here's How We Did It

The ecru card on the left was quickly and easily embellished using a satin cream self-stick bow, while the white card was embellished with approximately one foot of black satin ribbon. Using a hand held ribbon stitch craft punch, a hole was punched at the top of the card for the ribbon to be laced through. After lacing the ribbon through the hole, it was simply tied into a knot, then a decorative bow, at the top.

Try a Pre-Tied Elastic Loop

Perfectly tied metallic place card loops are available in silver and gold - just slip the card through the loop, adjust accordingly, and you're done!

4-Up computer printable place cards embellished with metallic elastic loops

Incorporate Theme with Decorative Metal Brads

Metal brads are another great way to decorate and incorporate theme. Eight fun designs are available.

4-Up computer printable place cards embellished with decorative metal brads

Here's How We Did It

Please note, some brads have posts, and some do not. Brads with posts can be secured to the card using just the brad post, such as on the place card with the open flower brad on the left.

To use brads with posts, first make a small hole in the place card for the post. A micro-round hand held craft punch works well for this. Then, simply line up the hole in the center of the brad with the hole in the place card, and push the brad through both holes. To secure the brad in place, turn the card over, open the butterfly ends of the brad post, and fold them down towards the card.

Brads without posts need an alternative way of being secured to the card, such as the silver wedding ring brad on the right, which was simply tied onto the card with red satin ribbon.

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FAQs - Computer Printable Place Cards

Ask us a question

Can I use WordPerfect?

The template for four up place cards is for Microsoft Word only and will not work with WordPerfect. However, if you do not have Microsoft Word, you can download Open Office, which is a free, open source word processing program. This program will allow you to open up the four up place card template from our site.

How do I get the name and table number to move down into the center of the folded card? My name and table number are up at the fold. When I hit the return to try to move them down, all of the cards move down, not the typing. Any suggestions?

Word can be quirky, and this very often happens. A quick fix for this is to place your cursor to the left of the name/table number text. Then, instead of using the enter key to move your text down, hit the space bar a few times to move it right. This seems to activate the text movement, if you will, which allows Word to recognize you want the text to move, not the table. After hitting space a few times, you should be able to use the enter/return key to move your text to where you want it. Be sure if your table did move, that you use Undo to put it back in the right place.

Am I able to make the size smaller if I need to. I would like to get 6 to a sheet rather than the 4 sizing you have here?

This mail merge tutorial and template is paired with our micro perforated, pre-scored printable 4-up place cards. Although you could alter the template to print 6 place cards, they would not align correctly on the sheet.

Is it possible to upload a photo image to the placecards?

All of our items are sold blank, so you may design and print your place cards however you like.

Will template for 4Up blank place cards allow me to print in my choice of font and ink color?

Like all of our printing templates, the template for 4 Up Place Cards is simply a Microsoft Word document. You can customize with any font and color you have available on your home computer.